COVID-19 And Its Impact on Financial Reporting

It doesn’t take more than a brief scan of the news to see the devastating impact of coronavirus (COVID-19). The fallout that the virus can and will take on human life is paramount. But beyond the toll this has taken on public health and safety, businesses around the world are also wrestling with how susceptible they have become to any potential volatility. The businesses which are dependent on supply from china or have exposure to the Chinese market are the worst affected.

We are trying to address the difficulties that will be faced by entities while preparing their financial statements for the year

The key challenges are:

  • to capture the potential impact and implications on assets, liabilities and results.
  • to provide appropriate disclosures to the stakeholders in an evolving business scenario in notes to accounts and management discussion and analysis statement for listed companies.

We are going to discuss this in detail below:

IAS 10 – Events after the reporting period (Ind AS 10 Events after the Reporting Period / AS 4 Contingencies & Events occurring after the Balance Sheet Date)

Events occurring after the reporting period /balance sheet date (31st Dec 2019) are those significant events , both favorable and unfavorable  , that occur between the balance sheet date and the date when the financial statements are authorized for issue (Board of directors in case of a company or corresponding approving authority in case of other entity). IAS 10 Events after the reporting period makes a distinction between adjusting and non-adjusting events after the reporting period. The adjusting events are those which provide further evidence of conditions that existed at the balance sheet date and Non adjusting events are those which are indicative of conditions that arose subsequent to the reporting period. The challenge while preparing the Financial statements is to identify which events after the reporting period is to be considered as adjusting events and what disclosures are to be provided for the non-adjusting events.

The coronavirus outbreak occurred at a time close to the reporting date and the condition has continued to evolve throughout the time line crossing 31st Dec 2019. In 2019 end, few cases displaying the symptoms of a “pneumonia of unknown cause” were identified in Wuhan, the capital of China’s Hubei province. On 31st Dec 2019, China alerted the World Health Organization (WHO) of this new virus. On 30th January 2020, the International Health Regulations Emergency Committee of the WHO declared the outbreak a “Public Health Emergency of International Concern”. Since then, more cases have been diagnosed, also in other countries. Measures were taken and policies imposed by China and other countries. Gradually more information became available” The conclusion that the management need to make is whether the coronavirus outbreak is an adjusting event or a non-adjusting event. While making this judgement, the management shall take into consideration all the available data relating to the same including the nature and timeline of the outbreak including the measures taken. Learn more

IAS 1 – Presentation of Financial Statements (Ind AS 1 Presentation of Financial Statement / AS 1 Disclosure of Accounting Policies) – Going Concern

One of the basic fundamental accounting assumptions while preparing the Financial statements is that the entity will continue to operate for a foreseeable future. While preparing Financial statement, an assessment about entities ability to continue as a going concern should be done along with appropriateness of going concern assumption.

In assessing whether the going concern assumption is appropriate, the standard requires that all available information about the future (at least for a period of 12 months) from the end of reporting period should be taken into account. This assessment needs to be performed up to the date on which the financial statements are issued. The entity while making an assessment shall take into consideration the effects of the coronavirus outbreak. Learn more

IFRS 13 – Fair Value Measurement (Ind AS 113 Fair value measurement)

Fair value is a market-based measurement, not an entity-specific measurement. For some assets and liabilities, observable market transactions or market information might be available. For other assets and liabilities, observable market transactions and market information might not be available. However, the objective of a fair value measurement in both cases is the same—to estimate the price at which an orderly transaction to sell the asset or to transfer the liability would take place between market participants at the measurement date under current market conditions i.e.  on the reporting date the available information is taken into account while assessing the market condition. The company may also do some due diligence that are usual and customary while assessing the market condition as on the reporting date. Learn more

IFRS 9 – Expected Credit Loss Assessment (Ind AS 109 – Financial Instruments)

A credit loss is the difference between the cash flows that are due to an entity in accordance with the contract and the cash flows that the entity expects to receive discounted at the original effective interest rate. It is no longer necessary for a credit event to have occurred before credit losses are recognized as per IFRS 9.

The measurement of expected credit losses of a financial instrument should reflect:

a) an unbiased and probability-weighted amount of potential loss that is determined by evaluating a range of possible outcomes;

b) the time value of money; and

c) reasonable and supportable information that is available without undue cost or effort at the reporting date about past events, current conditions and forecasts of future economic conditions.

In assessing the expected credit loss, the management should consider reasonable and supportable information as on the reporting date. The assessment may vary from company to company depending upon the entity’s specific situation and its methodology in assessing ECL. It would particularly be important for the management to consider the effect of COVID-19 on receivable balances from countries that have been most affected by the pandemic. Learn more

IAS 36 – Impairment Assessment (Ind AS 36 Impairment of Assets / AS 28 Impairment of Assets)

The standard prescribes that the assets should be carried at their recoverable value. If the recoverable value is less than the carrying value, the asset shall be impaired to that extend. Recoverable value is higher of Fair value less cost of disposal and Value in use (present value of future cash flow)

The impairment tests are carried out on each reporting period when there is an indication for impairment. Events after the reporting period and information received after the reporting period should be considered in the impairment indicator assessment only if they provide additional evidence of the conditions that existed at the end of the reporting period. Similarly, the determination of the recoverable amount of an asset should only consider the information obtained after the reporting date if such conditions existed as on the reporting period end. This judgmental assessment should be based on the facts and circumstances. Learn more

Various other issues

Apart from the difficulties while preparing the financial statements, the accountants shall keep in mind many more things. We will try to give a glimpse of a handful of events where you should be alert as an accountant to keep things in place:

  • Effect on Revenue Recognition: Due to the lockdown, it may not be possible to get customer approval to invoice and reorganize the revenue. This hits the profit and loss statement of an entity badly if their major customers are in countries like China, Italy, Korea etc.
  • Decrease in collections – The cash flow will be badly affected as this pandemic is uncertain and many countries have called for a shut down. The team shall then focus on the other geographies to get the maximum collection to compensate the effect due to the coronavirus outbreak to keep your cash flow intact.
  • Struggle to get information – Inability to obtain reconciliations and confirmations from suppliers, customers and others. Alternative procedures shall be encouraged to obtain the relevant information.
  • Valuation and Write offs – The disruption in production cycles and supply chain could lead to potential write offs of inventories and other limited life assets. The outbreak will also affect the net realizable value of inventories (IAS 2 Inventories / Ind AS 2 / AS 2 Valuation of inventories)

The coronavirus outbreak is evolving and the management should keep an eye open for guidance published by the relevant accounting body .It is very important that the management shall not just evaluate and prepare to report on the impact of coronavirus on their own instead they shall seek the help of auditors and business consultants to ensure reliable and high quality financial statements. The path ahead may be uncertain, but a company that is diligent can take steps to tackle this tumultuous time and use it for their benefit. Don’t forget every challenge is an opportunity in hindsight.

For more insights on how to mitigate COVID-19, download COVID-19: Impact on your business

How Will COVID-19 Impact Your Commercial Agreements

As more and more business embrace remote working capabilities to cope with the threat posed by COVID-19, one should be mindful of the various ways in which the virus may impact their commercial arrangements and regulatory requirements. While we are also learning the full extent to which the COVID-19 will impact us on various areas, we recommend revisiting the below areas to assess the potential impact of COVID-19:

Impact on Commercial Agreements

The global economic and regulatory impacts of the COVID-19 are likely to create serious repercussions in commercial agreements for many companies across various industries. The impact of the virus on your business and under a specific contract will have to be evaluated on a case to case basis with the help of a legal expert. You can start by reviewing which contracts may be affected by the COVID-19 and identify relevant clauses, such as:

  • “material adverse event” or force majeure clauses – Assess whether the current circumstances permit any party to assert any ground for avoiding or pausing performance under the contract;
  • notice requirements – Review whether you need to give any notice or check if other provisions exist within the contract that may need to be triggered in order to assert your contractual right or defense;
  • clauses relating to a “change in law” – such as declaration of “national emergencies,” by any country;
  • termination rights and conditions;
  • dispute resolution provisions

Always bear in mind the strategic and commercial considerations when deciding whether to take certain steps. Also, check with your insurer whether your loss of profit insurance may cover any losses suffered due to the COVID-19 outbreak.

Impact on Employment Contracts

The outbreak of the COVID-19 presents a number of employment-related considerations. Employers should prioritize the health- and safety-related impacts on the workforce.

If an employee contracts the virus, you must consider how to communicate this information to potentially exposed employees while protecting the privacy of the employee with the infected. Employees who contract the virus while on duty travel or at work may be entitled to benefits under workers’ compensation insurance.

Employees should be regularly informed about any existing and update in policies, programs and practices that may be impacted by COVID-19.

Cybersecurity and Customer Commitments

With the potential for lockdown of cities in order to prevent or slow down the spread of the COVID-19, many companies may decide to implement or expand employee work-from-home programs in the coming days. While these programs allow for business continuity, they also pose increased cybersecurity risks by creating several avenues for unauthorized access to company systems and information. Hence, companies must ensure necessary cybersecurity policies are in place to ensure customer commitments prior to initiating or significantly expanding remote working capabilities.

Additionally, data management policies and policies that govern the acceptable use of company systems are essential. The ease of access to personal services and devices coupled with insufficient cybersecurity protections or noncompliance with company data management policies can create significant threats of data leakage or unauthorized access to your internal or customer data.

Companies should also keep in mind the applicable privacy laws (like GDPR) when collecting information about employees or customers which you are additionally collecting, such as health records and travel itineraries. If you would like to know more facts about the COVID-19 virus and figure out how it would impact various aspects of your business get in touch with us.

For more insights on how to mitigate COVID-19, download COVID-19: Impact on your business

Make Your Business Ready To Mitigate COVID- 19

COVID-19 pandemic has changed the business world dramatically, and every business is being forced to adapt. It is important for businesses to take action even before the government decides to lockdown your city. On an average there is a 5-12 day delay from when someone is infected with the disease and it is actually diagnosed. You can see that, at the point of the lockdown the number of cases changes from an exponential growth curve to a flattening curve.

At this point it is a pre-requisite to have a business continuity plan in place by getting employees to work from home, encouraging employees to stay at home even after work hours, and reducing in-person interaction, businesses can save the lives of the general public and ensure business is not impacted.

The next several weeks will test the capabilities of our connectivity solutions, collaboration tools, help desk support and remote working capabilities. For most organisations it will be a herculean task to prioritize activities in this new reality; including the organizational challenges of transitioning and managing an almost entirely remote workforce.

The COVID-19 pandemic requires all of us to immediately revisit our operational contingency plans both internally and with our service providers. We are not saying that this will be easy. We will naturally go back to our contract, and wonder why our business continuity plan didn’t contemplate a global pandemic kind of a situation?

Given below are few action points which you can initiate over the next few days, to ensure the safety of your workforce and continuity of your supplier-managed operations. We have also mentioned how you can mitigate your operational risks when some of them emerges.

Assess the impact of business disruption

List out the activities being performed by your service providers from a business perspective and identify your business-critical processes and applications disruption to which will cause a single point of failures. Bucket your service providers to the below categories:

  1. Tier 1 Suppliers: Mission Critical Services providers who support the critical business functions from whom you need an uptime of 99.95%. These are the services which if disrupted will impact your customers mission critical operations.
  2. Tier 2 Suppliers: Compulsory service providers which are required to be continued inorder to ensure the continuity of your internal business processes, but the downtime of which won’t jeopardise your commitments to customers.
  3. Tier 3 Suppliers: Peripheral Service Providers whose inability to serve you will create discomfort in your operations, but can be managed with minimal friction.

You should first focus on the Tier 1 suppliers’ business and IT continuity plans and critically assess whether they meet your SLA requirements. Check with them to understand what measures they have taken to ensure your services are not disrupted. Most managed services agreements have a clause for disruption and contain DR plans. But, you also need to revisit your contract to make sure you have not restricted remote working and cloud capabilities in order to enhance security.

Also communicate to your business and customer stakeholders about your BCP as you are part of their vendor ecosystem. 

Develop remote working capabilities

The need for social distancing will likely increase over the next few weeks. For those companies that already have work from home option, it’s a matter of scaling up. However, for organizations that have not yet started, or are piloting these programs, this could pose a significant challenge involving:

  1. Hardware scale up – Purchase of new laptops and datacards
  2. Network access and security – Purchase of new VPN licenses and security tokens
  3. Work from home policy – Employees will need training and guidance on how to work and how to think about work.
  4. New communication channels – To keep the workforce informed, engaged and productive.
  5. System and policy changes – To accommodate any changes to benefits, leaves, flexible work arrangements.

All these activities require co-ordinated efforts from an effective change management team to ensure proper training and faster adoption. Companies must also ensure necessary cybersecurity policies are in place prior to initiating or significantly expanding remote working capabilities.

Identify areas for cost optimisation

Though rarely emphasized in business’s consideration of risk, the potential economic losses from infectious disease outbreaks are massive. Global economy will be impacted due to decreased consumer purchasing power. Industries like travel, transportation and entertainment are in the frontline for taking the hit. In this scenario every organization should focus on developing a cost optimization strategy in order to ensure business resilience.

We recommend starting by analyzing contracts to see if force majeure clauses or “material adverse event” clauses can be invoked, rationalizing software licenses, renegotiating rate cards. Embracing new technologies for routine work like using robotic process automation could also result in long-term savings.

If you don’t have a business continuity plan in place we can help you in formulating your COVID-19 virus prevention & crisis management strategy. If you would like to know more facts about the COVID-19 virus and figure out how it would impact your business get in touch with us.

For more insights on how to mitigate COVID-19 and checklist to prepare your business continuity plan, download COVID-19: Impact on your business